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Buying Admin Assistant

Country : United Kingdom United Kingdom

Region : London

County : Greater London

Town : LONDON

Category : Purchasing

Contract type : Permanent

Availability : Full time

Job description

Vivienne Westwood Limited is looking for an experienced Buying Admin Assistant to join the team. The main objective of this role is to provide administrative support to the buying department. 

ACCOUNTABILITIES & RESPONSIBILITIES  

Preparing and sending of weekly and month top line retail and buying reports
Supports B/JB/AB with order raising and data management- updating buying records, order filing, ensures all orders are correctly inserted to value and quantity, in a timely manner before deadlines
Writing up of meeting notes and distributing to attendants
Organisation of buying schedule and appointments - liaising with the showroom to book rooms and models, dressing of models and preparation of any required material
Reviewing and actioning store transfer requests and updating stores accordingly
Stock allocations - raised twice weekly
Support with preparation for Buying presentations to Store Managers, Marketing, Press, Retail, COO, Brand Director
General office administration e.g. stationary order, post and answering the phone
Assist buying and retail department with any ad hoc tasks as required
May be expected to work longer hours/weekends during buying season

COMPETENCIES

Takes responsibility for own actions and looks for solutions
Able to focus and keep it simple by organising own workload to ensure deadlines are met
Is proactive in ensuring the buying department is supported to the most efficient way possible
Develops  a thorough understanding of how all Vivienne Westwood systems are used and can efficiently use them in a timely manner
Develops rapport with team members throughout the department and is seen as approachable for key contacts
Is open and receptive and acts upon feedback

TECHNICAL SKILLS

PC literate- excellent knowledge of Microsoft office: word/ excel/ outlook/ as well as PowerPoint (but not essential.

KNOWLEDGE & EXPERIENCE

Previous experience in buying/the industry generally helps but not necessary. Has view to becoming a Buyer

MEASURES/ KEY PERFORMANCE INDICATORS

Accuracy of order details and raising
Up to date housekeeping on data
Highly organised with excellent attention to detail on all areas of responsibility
Good problem solving skills, takes initiative to resolve issues
Manages time effectively by setting and achieving priorities
Ability to multitask

Other Essential Skills

Excellent organisational skills
Able to manage and prioritise workload and meet deadlines
Excellent accuracy and attention to detail
Proactive attitude to problem solving and improving systems
A strong fashion eye
The capability to perform under pressure
Strong interpersonal skills with the ability to communicate
Excellent communication skills
Good understanding of Vivienne Westwood customer and future trends

KEY RELATIONSHIPS

Buyer
Junior Buyer
Assistant Buyer
Retail Management team
Designers
Product developers
Merchandisers
Licensing team
Production Milan
IT department
Shop managers
Wholesale

Vivienne Westwood is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local government laws.
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