Buying Admin Assistant

Country :
United Kingdom
Region :
County :
Greater London
Town :
Category :
Contract type :
Availability :
Full time
Experience :
Less than 2 years

Company description

Jigsaw is a contemporary British fashion brand founded in 1970, creating beautiful and timeless clothes and accessories for women, men and children. We believe in Style & Truth; that everyone should feel empowered to embrace their own style, be true to themselves, and not slavishly follow the fashion world. This means putting style before trends and truth before hype. It also means we focus on everything that matters, creating clothes that are cut with integrity and finished to the highest standards, with beautiful fabrics that will last you a lifetime. Our store teams are carefully recruited to offer friendly, knowledgeable and impartial advice in a relaxed environment and new stock is delivered weekly, ensuring shops remain fresh. The world doesn’t need another high street fashion chain. But it does need a brand that is prepared to stand for something meaningful and lasting

Job description

We’re looking for a BUYING ADMIN ASSISTANT for Accessories to join our team.


Buying Admin Assistant




To provide efficient and accurate admin support the Accessories buying team. This includes full sample management, order tracking and critical path management as well as other general admin duties.


Sample Management

Managing the movement of all samples
Ensuring all samples are labelled and accounted for
Preparing the sample collection for internal and external presentations.
Preparing and labelling weekly best/worst sellers for weekly Trading Meeting.
Ensuring the relevant samples are fitted during bi-weekly fit meetings
Attending and engaging in fit sessions – tagging product where necessary and updating range plan following each session

Critical Path Management

Chasing suppliers where necessary for samples from development through to final production
Ensuring samples arrive on time in order for delivery dates to be maintained
Engage in weekly tracking meetings and presenting back any issues to rest of the team
Regularly checking that suppliers have everything required to meet the delivery date i.e. barcodes, swing tags
Filing and organising all lab dips and swatches in an appropriate manner
Order Raising
Understanding the range plan document to ensure details are uploaded onto the system correctly
Accurately raising all style numbers and purchase orders on the system
Effectively checking own work to ensure it is correct before sending out to supplier
Updating and maintain system and range plan accurately as and when changes occur

Brand Awareness

Conducting regular competitive shops, and presenting findings back to the team
Visiting stores on a regular basis and making suggestions/recommendations upon return


  • Organisation skills
  • Ability to multi-task
  • Capable of working to tight deadlines
  • Team player
  • Uses initiative and is proactive
  • Good eye for detail

23 days holidays                            
Life Assurance
Staff discount – up to 50%
Access to Perkbox – Jigsaw’s benefits provider
Cycle to work scheme
Subsidised lunches
Gym access
Season ticket loan
Access to group discounted – 
Health insurance, dental insurance, health assessment, childcare vouchers, gadget insurance, travel insurance
Discounted Tastecard
Sample sales