Personal Assistant

Country :
United Kingdom
Region :
London
County :
East London
Town :
LONDON
Category :
Management
Contract type :
Permanent
Availability :
Full time
Salary :
20,000
Years experience :
2 to 5 years

Company description

A high profile contemporary fashion brand, is seeking a meticulous and experienced personal assistant to join their growing team in East London. They will be directly working with the Director of PR and Brand Strategy on a wealth of tasks. This is an exciting opportunity to use your experience in a position that is integral to the success of the organisation.

Job description

Responsibilities:

- Act as the primary liaison and first point of contact for all queries and telephone calls directed to the Director, prioritising queries as appropriate

- Extensive diary management: appropriately prioritising and scheduling internal & external meetings/ conference calls across time zones, proactively gathering any required materials ahead of trips

- Preparing and providing support during internal and external meetings, welcoming guests, booking and arranging rooms/ meetings.

- Organising frequent travel - flights, accommodation, visas, transportation, transfers, currency, restaurants, meetings and calls, together with compiling the required materials for business trips in advance

- Support with inbox management and proof reading external facing documents when required

- Provide assistance for the Director's personal affairs

- Managing monthly expenses for the Director, in line with the Company's Expenses Policy

- Maintaining an up-to-date filing system and support in organising mail-outs/ distribution of materials as required

- Monitoring annual leave and the whereabouts of the Director's direct reports

- Dealing with confidential correspondence and information

- Support in the preparation of various work related documentation, including business presentations, meeting agendas & travel itineraries

Job Type: Full-time

Salary: £20,000.00 to £22,000.00 P.A.

Profile

The Ideal Candidate:

- Strong experience working within a similar role, responsible for prioritising and multi-tasking various and competing demands

- Excellent communicator with the ability to interface regularly with internal and external personnel at all levels (face to face, by email and telephone)

- Proactive and able to work unsupervised in autonomy

- Meticulous organisation and ability to prioritise when working to tight deadlines and under high amounts of pressure

- Mature, calm and self-confident

- Proactive, responsive and flexible

- Excellent written and verbal communication skills, with an ability to be concise and to the point

- Punctual, professional and trustworthy acting with a high level of discretion at all times

- Team player with a positive attitude

- Luxury Fashion and Retail experience an advantage, however not essential

- Computer literate, including excellent knowledge of Microsoft packages (Word, Excel & PowerPoint) and how to create decks.

- French/Italian languages - advantage, however not essential